- We try to minimise the use of your personal data
- We do not sell or rent your data to third parties
- We do not enrich your data by linking it to other sources
- We process visitor statistics via a service that is maintained by the Ministry of General affairs
- “We”, “Us”: the people involved in organising the International Design in Government Conference in Rotterdam, including the Gebruiker Centraal action team, the community managers of the International Design in Government Community, the people that work for the municipality of Rotterdam, the conference partners, the people that work for the venue and the Program Advisory Committee.
- “Session host”: the person that holds a session (i.e. a workshop, presentation, keynote, etc.).
- “Participant”: the person visiting the conference.
- “Website”: the conference website at conference.gebruikercentraal.nl.
What data we collect from you
The personal data we collect from you includes:
- Your name
- Your mail address
- Your job title
- Your organisation
- Any disabilities we need to consider to enable your participation at the conference
- Your photo, taken at the conference
- Your photo that you actively share with us when you host a session
- Your IP address when you visit the conference website
When you leave comments on the site we collect the data shown in the comments form, and also your IP address and browser user agent string to help spam detection.
If you leave a comment on our site you may opt in to saving your name, e-mail address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Why we need your data
We need your data to effectively manage and organise the conference. This includes making sure:
- you have a government email address and are eligible to attend the pre-conference day. We may contact you to confirm your eligibility
- we can share your names with on-site security to allow you access to our places of work or venue hires
- the training or event is accessible and caters to everyone’s needs as much as possible including those with disabilities
- we have your details as part of our duty of care to you, to make sure you arrive and are able to attend
- we can contact you about pre-event information, send you a reminder email beforehand and send you a follow-up anonymous survey afterward
- we can suggest services by our partners before and after the conference (we will not share your data with our partners)
- you can connect with other attendees
- we can analyse website visitor data to improve our website.
How long we retain your data
We will share your data if we’re required to do so by law – for example, by court order, or to prevent fraud or other crime.
We will only keep your personal data for as long as:
- the law requires us to
- we need for the purposes listed above
This means that we will hold your personal data for a minimum of 6 months and a maximum of 2 years.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Where your data is processed and stored
We use several third party tools to store and process your data:
- We use Trello, Outlook, Slack and Google Drive to store and manage data related to session hosts.
- Data related to participants and session hosts are processed via our website, that is built on Worpress and hosted by Sentia.
- Your IP address is anonimized and used in the Piwik service that is maintained by the Ministry of General Affairs.
- We use several social media channels to promote sessions at the conference, including Twitter and LinkedIn.
- We may use a mobile application to allow visitors to easily connect to other visitors.
- Visitor comments may be checked through an automated spam detection service.
What rights you have over your data
The General Data Protection Regulation (GDPR) gives your several rights over the data you share with us, such having us modify or delete your data. Please contact us via firstname.lastname@example.org if you wish to excercise these rights.
Last update: 17-4-2019